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Illinois Resale & Tax Exemption Certificate

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A Comprehensive Guide to Resale Certificates in Illinois for Furniture Businesses

Operating a furniture business in Illinois requires careful attention to sales tax laws and properly obtaining resale certificates. As a leading furniture supplier for businesses in Illinois, Artisan Furniture United States offers this detailed guide to help furniture resellers understand resale certificates in IL.

What is a Resale Certificate in Illinois?

A resale certificate in Illinois, also known as a reseller permit illinois or illinois reseller permit, allows furniture businesses buying inventory to purchase items tax-free from suppliers when the items will later be resold. This prevents double taxation, as sales tax is instead collected and remitted when the furniture is ultimately sold at retail in IL.

To purchase inventory tax-free from an IL supplier, furniture resellers must fill out and submit an Illinois resale certificate, also called a certificate of resale illinois. Retailers should update their il resale certificates at least every three years.

Illinois Resale Certificate Requirements

Here are the key requirements for valid IL resale certificates for furniture businesses:

  • First – The certificate must include the purchaser’s name and business address.

  • Second – It should clearly state that the furniture is being purchased for resale.

  • Third – The certificate must include the purchaser’s Illinois sales tax registration number.

  • Fourth- It must be signed and dated by the purchaser.

Suppliers must retain copies of resale certificates on file. Certificates are considered valid for 3 years in IL.

When Do Resellers Owe Sales Tax in Illinois?

While resale certificates allow tax-free purchasing, resellers do owe sales tax when they ultimately sell the furniture at retail in IL. The sales tax rate in Illinois is 6.25%.

Resellers must register for a sales tax permit, collect tax from customers, and remit the sales tax to the state. Sales tax registration in IL has a $100,000 sales or 200 transactions threshold.

If an invalid resale certificate is used, the supplier may be able to recover uncollected sales tax from the purchaser. Care should be taken to maintain valid certificates.

How Resellers Can Share Resale Certificates

Furniture resellers have two options for providing suppliers with resale certificates in IL:

  1. Submit an Existing Certificate: Resellers can submit a PDF or hard copy of their current Illinois resale certificate.

  2. Use an Online System: Many suppliers accept resale certificates through online platforms like Avalara or Tax-Exempt. This allows easy electronic submission.

Tips for Furniture Resellers in Illinois

Properly managing resale certificates is crucial for furniture resellers in IL. Here are some key tips:

  • Update your IL resale certificate at least every 3 years.

  • Only purchase inventory meant for resale tax-free with your reseller’s permit illinois.

  • Carefully collect and remit sales tax when selling furniture at retail.

  • Keep detailed records of all transactions and sales tax liabilities.

  • Consult a tax professional if you have any questions about Illinois’ resale certificate requirements.

With this guide, Illinois furniture resellers can better understand how to properly use resale certificates. Careful tax compliance helps furniture businesses focus on sales growth and satisfying customers.

Disclaimer: This article is intended for informational purposes and should not be considered legal or tax advice. For personalized assistance, consult with a certified public accountant (CPA) or tax attorney.


Owning a small business in Illinois comes with its set of responsibilities, one of which is adhering to state tax laws. Among the critical elements of sales tax compliance is understanding and properly using Illinois Resale Certificates. This comprehensive guide aims to offer actionable advice and step-by-step guidance to keep you on the right side of Illinois tax law.

Building Trust and Credibility

To ensure the accuracy and reliability of this information, we have cited relevant sections from the Illinois tax codes and guidance from the Illinois Department of Revenue. The content has also been reviewed by a certified public accountant for accuracy.

What is an Illinois Resale Certificate?

An Illinois Resale Certificate allows a business to purchase goods tax-free, intending to resell them. The certificate is issued by the Illinois Department of Revenue and is governed by the Illinois Administrative Code, Title 86, Section 130.1405.

Key Points

  • It allows tax-free purchases for resale only.
  • Not applicable for items intended for personal or business use.
  • Misuse can lead to penalties.

How to Apply for an Illinois Resale Certificate

Obtaining a resale certificate involves a series of steps, all mandated under the Illinois Administrative Code.

Step-by-Step Instructions

  1. Register Your Business: You must have a registered business with an EIN (Employer Identification Number).

  2. File Form ST-5: Fill out the Illinois Resale Certificate application form (ST-5).


    • Name of Business
    • EIN
    • Address
  3. Submit Documentation: Along with the form, you’ll need to submit proof of business like a business license.

  4. Wait for Approval: Upon submission, wait for the Illinois Department of Revenue to review your application.

  5. Receive Certificate: Once approved, you’ll receive your Resale Certificate, usually via mail.

Filing Sales Tax Returns

The sales tax collected must be remitted to the Illinois Department of Revenue. The frequency of filing depends on the volume of your sales and is covered under Illinois Administrative Code, Title 86, Section 130.801.

How to File

  1. Determine Filing Frequency: Monthly, quarterly, or yearly.
  2. Complete Form ST-1: Illinois Sales and Use Tax and E911 Surcharge Return.
  3. Submit Payments: You can pay electronically through MyTax Illinois or via check.

Frequently Asked Questions (FAQ)

  1. What is the penalty for misuse of a resale certificate?

    • Violation can result in penalties as stipulated under Section 130.801 of the Illinois Administrative Code.
  2. How do I renew my Illinois Resale Certificate?

    • Renewal processes can differ; consult the Illinois Department of Revenue for specifics.
  3. Is it mandatory for all businesses?

    • Only businesses that intend to resell purchased goods need a resale certificate.


Illinois Wholesale Opportunities

Are you looking to Grow Your Furniture Business in Illinois ?

We are a furniture business that encourages small and large businesses alike to buy our products as a reseller for your own website or other multi-channel partners, such as Shopify and eBay.

Furthermore, none of our products are sold directly to the consumer; we do not offer retail services. 

Furniture Suppliers Illinois IL

Illinois ( IL-ə-NOY) is a state in the Midwestern region of the United States. Of the fifty U.S. states, it has the fifth largest gross domestic product (GDP), the sixth largest population, and the 25th largest land area. Chicago is the state’s largest city and the fifth largest city in North America with the capital in Springfield, located in the center of the state; other major metropolitan areas include Metro East (of Greater St. Louis), Peoria and Rockford.

With Chicago in the northeast, small industrial cities and immense farmland in the north and center, and natural resources such as coal, timber, and petroleum in the south, Illinois has a highly diverse economy. Owing to its central location and geography, the state is a major transportation hub: the Port of Chicago enjoys access to the Atlantic Ocean through the Great Lakes and Saint Lawrence Seaway, and to the Gulf of Mexico from the Mississippi River via the Illinois Waterway. Additionally, the Mississippi, Ohio, and Wabash rivers form parts of the state’s boundaries. Chicago’s O’Hare International Airport has been among the world’s ten busiest airports for decades. Described as a microcosm of the entire United States, Illinois has long been considered a bellwether in social, cultural, and political terms.

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